| Description | Fifth minute book for the Company (no index).
Dates: 29th June 1938 - 5th July 1945
Note: No index in minute book
Matters Discussed include:
Amalgamation of mills in Chile - Concepcion and Osorno Mills
Annual Accounts - company audit Chilean Earthquake - Concepcion, January 1939 (damage to mills & cost of repairs)
Auditor's Report
British Chamber of Commerce in Peru - company delays plans to join till after end of WWII
Bunge & Born Ltd - Argentine Cereal Company/ Business Partner with Santa Rosa Company
Cables - i.e. one from Lord Forres nominating A.E. Grieve as an alternate director
Callao Mill
Central Argentine Railway Ltd - company owns stock in the railway
Cia Mol San Cristobal - Chilean Flour Company - Business Partner
Cia Molinera Santa Rosa (C.M.S.R.) - Legal Registration of Company in Chile
Cogorno Hermanos - C.M.S.R. Subsidiary
Concepcion Urbanisation - railway development, correspondence with Chilean government
Concepcion Mill - Improvements, Power Plant, profitably, earthquake loss
Corporate Income Tax
Correspondence - with South American based mills
Death of Edgar Howe - company director
Debenture Trust Deed
Declaration by Directors - compliance with the company's Articles of Association
Deposits - banks
Dividends
E. Vargas & Co.
Finance - loans/company accounts, investments (mills), financial transfers, financial position (assets vs. debt), relationships with local banks
Insurance - Callao Mill stocks, earthquake, profits, riots, sabotage
Leave of absence - Edgar Howe
Lord Abertay Death - trustee of debenture trust, replaced by Sir Charles Barrie
Lt. Col. George C Cooper - election to the board and subsequent granting of leave of absence
Mandates - continuation of relationship with Martins Bank
Osorno Mill - earthquake insurance, correspondence, profits, insurance
Power of Attorney for Chile and Peru - continuation of Williamson, Balfour & Co S.A. and Milne Co S.A. as company attorneys in Chile & Peru.
Santiago Mill - profitability
Shareholders
Senor Riveras - transfer in company to new role after illness
Statistics - purchase and sales for each mill
Wheat & Flour - shipments
Note: Whilst the Second World War was occurring during this period - it does not appear to be as a major issue of discussion in the company board meetings. However during the war the matters discussed/contents of director's meetings seems significantly smaller.
Attendees at meeting were:
H.C.R Williamson: Chairman
A.E. Grieve
Charles C. Barrie
Lord Forres, Stephen Williamson
Lt. Col. George C Cooper
William Ritchie Henderson
J.G. Henderson (by invitation)
Edgar Howe
H.P.M. Milne
S.K.G Williamson
Also included are cuttings from The Times Newspaper, Company Meetings Section. Reports on the Annual General Meeting of Company Shareholders, appear to have stopped during the Second World War, the meetings still occurred but reporting in The Times may have stopped:
P.4 - 7th July 1938 - Santa Rosa Milling: Difficult Trading Conditions
P. 48 - 13th July 1939 - Santa Rosa Milling: Factors affecting the Year's Results
P. 90 - 16th July 1940 - Santa Rosa Milling Company: Increased Gross Income |